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CAPAs
Managing action plans is a day-to-day activity throughout any company. Good meetings start with a close examination of the last action plan then lead to the set-up of a new action plan. All difficult problems, adverse events and deviations are submitted to investigation and close definition for creation of an action plan (CAPAs). But how many of these action plans are correctly followed up? How can one eliminate potential loss of information? Is there a way at a glance to measure how actions are being performed and what their status is? Who is in charge? Are deadlines met? Is effectiveness measured? To answer these questions and many others Ennov proposes its Ennov5 Process solution.
Computerizing Your System: What Benefits?
A paper-based system can not be the adequate solution when supervising long-term action plans that may go on for months, even years. Electronic recording is the only way to prevent loss of information, oversights, to track tasks performed, responsible parties and effective dates. The more important the project is, the longer the list of actions. Nevertheless, managers need at every moment to have a global picture of actions in progress. Who is responsible? What is the status? When is the due date? In case of Management Reviews, Quality Reviews and Product Quality Reviews even more details will be needed as well as associated documents. Ennov allows this double-sight analysis with specific details as well as the global picture.
For a More Rigorous, Less Complicated Compliance to Corporate Policy
Many situations can lead to setting-up an action plan (meetings, projects, audits, customer complaints, etc.). As a consequence, it is essential for software handling action plans to be widely accessible to the largest number of employees. Set up should be easy and interfaces should be user-friendly as it is with Ennov5. Workflow definitions are easily configured allowing for different paths of processing according to the specificity of actions. Ennov5 offers the ability to configure as many types of workflows as necessary. This allows the responsible parties the choice of the appropriate workflow. Moving from one step to the other, associated emails and alerts are automatically monitored by the system itself. The Ennov5 centralized database consolidates ongoing CAPAs resulting from different sources, so as to increase transparency and visibility for managers.
Day-to-Day Automatically Updated Dashboards
With its Reporting module, Ennov goes a step beyond the simple follow up of actions. Its data mining capabilities allows for multi dimensional analysis on actions performed. Criteria might range from site, country, unit, to average resolution time, delay, etc. This tool proves itself very useful to improve quality trending.
Keeping track of all actions, successes as well as failures, Ennov5 is a wonderful knowledge tank, where stored information is made ready for analysis. The more the system is used, the more convenient it is to propose the right piece of information on the occasion of an audit. Ennov5 becomes an electronic memory for the whole company's activities.